Mile Stones of HR Compliance 2016

Mile Stone  I

• Verify minimum wage requirements for facility locations
• Set up all internal systems to reflect 2016 reporting requirements
• Post new compliance posters, update required pamphlets and wage orders (if necessary)
• Record retention: Maintain necessary records and purge outdated records
• Payroll taxes and reporting for 2015 – distribute W-2s and 1099s (January)
• ACA reporting for 2015 – distribute 1095-C forms (January)
• Review employee handbooks for compliance
• OSHA Form 300A (all employers): Maintain calendar year record of all reportable injuries and illnesses incurred during the year
  • Use information to prepare OSHA 300A
  • Post in a conspicuous location e., lunchroom
  • Ensure employee’s confidential information is maintained
  • DEADLINE: post February 1st – April 30th each year
• Review budgets and staffing plans for the year
• Work with benefits administrator to ensure that all filing deadlines for benefits plans and health care reform elements are met (such as quarterly disclosure notices for 401(k) plans, etc)